PROJECT COORDINATOR- Business Development, Communications and Marketing

Company information

Company

HST Careers

Division

Corporate Services

Province

Gauteng

Job Specification Information

Title

PROJECT COORDINATOR- Business Development, Communications and Marketing

Description

The Health Systems Trust (HST) is a leading organisation dedicated to strengthening health systems and improving health outcomes across South Africa and the African continent. We collaborate with government, donors, and partners to deliver innovative solutions, strategic communications, and impactful programmes that advance health equity. HST is seeking a highly organised and proactive Project Coordinator to join our Business Development, Communications, and Marketing Unit (BDCMU). This pivotal role will ensure seamless co-ordination between BDCMU and other Units such as Health Systems Strengthening (HSS) and Research & Implementation Science (RIS), and external stakeholders. The Project Coordinator will facilitate activity follow-through, support stakeholder engagement, and contribute to the timely delivery of strategic communications and donor engagement initiatives. The position is based at the Midrand office, Gauteng. This is a fixed-term contract position, renewable based on funding.

Key Responsibilities

• Serve as the primary point of contact within the Unit, ensuring alignment across activities and projects. • Monitor progress on key activities, milestones, and deliverables, escalating issues as needed. • Facilitate effective communication and collaboration between the Business Development, Communications & Marketing, HSS, RIS, and other relevant Units. • Coordinate HST’s engagements with external stakeholders and ensure that follow-through activities are implemented. • Maintain detailed project plans, timelines, and documentation to track all initiatives. • Support stakeholder engagement strategies, including internal teams, donors, partners, and government agencies. • Assist in organising meetings, workshops, and engagement activities, ensuring follow-up actions are completed. • Support the development of strategic agreements for engaging with external stakeholders. This will include service level agreements and MoUs. • Support the development and timely delivery of HST’s annual report, newsletters, success stories, and other strategic communication materials. • Support the coordination of the compilation of content, liaising with communications and marketing department, programme teams, writers, and designers. • Help coordinate the preparation of presentations, briefing notes, and communication assets for donor meetings and public events. • Support intel gathering and sharing of information on conferences that are aligned with HST’s mission and vision. • Assist in coordinating donor engagement activities, including tracking engagement plans and deliverables. • Support marketing initiatives to promote HST’s programmes and visibility, including branding, online content, social media, and event participation. • Manage administrative tasks related to the Unit’s activities, including scheduling, correspondence, procurement, and document management. • Support the preparation of reports, proposals, and other documentation as required. • Support business development initiative.

Key Attributes

• .Demonstrates understanding of HST’s vision, mission and values as and understands the relevant aspects of the organisation like ways of working, structure, and culture of the organization • Contributes towards the unit’s goals and priorities • Capability to assess and interpret information to identify funding opportunities for proposals using various digital tools and offline methods • Proactive and able to make good decisions; accepts responsibility and accountability for decisions made. • Organised and works with good structure; ability to plan, organise, prioritise work and set realistic deadlines to ensure that important tasks are achieved on or ahead of time. • Good relationship building ability and maintains positive relationship with internal and external stakeholders • Ability to communicate ideas clearly and comprehensively to a diverse set of audiences, both orally and in writing. • Positive influence on the team and others, proactive, and interpersonal skills • Ability to support changing needs, tasks and meet new priorities and deadlines • Seeks to improve skills and knowledge • Proven ability to coordinate multiple activities and stakeholders simultaneously. • Strong organizational and time-management skills. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite, project management tools, and social media platforms. • Experience in donor engagement and strategic communication is an advantage. • Proactive and self-motivated with strong initiative. • Excellent interpersonal and stakeholder engagement skills.

Education Required

Matric

Qualification Required

• Bachelor’s degree in Project Management, Communications, Public Health, or related field

Experience Required

• Minimum of 3 years’ experience in coordination, project management, or communications support, preferably within a health or development organisation. • Proven ability to coordinate multiple activities and stakeholders simultaneously. • Experience in donor engagement and strategic communication is an advantage.

Remuneration

A salary package commensurate with the successful candidate’s experience and qualifications and in line with HST’s Job Grading System will be offered.

Other Job Details

• Interested applicants must complete their application online at: https://careers.hst.org.za/ • Applicants are to ensure that their online applications are completed in full, and that comprehensive CVs are uploaded with the online application in order to be considered. • Applicant’s CV must be saved with a filename reflecting their name and surname. • No applications sent via e-mail will be considered for the job, as all applicants must submit their applications online at the provided link. PLEASE NOTE: • Preference will be given to applicants residing in the particular province that this project will be supporting. • All personal information collected is processed lawfully in terms of the Protection of Personal Information Act (POPIA). • Shortlisted candidates will be requested to submit certified copies of all qualifications and identity documents. • Applications received after the closing date will not be considered. • Correspondence will be limited to shortlisted candidates. • All shortlisted candidates will be subjected to reference and credential checks. • If you have not been contacted within 30 days of the closing date of this advertisement, please accept that your application has been unsuccessful. • HST reserves the right to not fill this position. CLOSING DATE FOR APPLICATIONS: 26 February 2026, at 16h30 Health Systems Trust subscribes to diversity and inclusivity, which is informed by the Company’s Employment Equity Plan. Based on this, African males and people with disabilities who meet the job specifications (including but not limited to the required skills, knowledge and education), are encouraged to apply.