ACCOUNTS PAYABLE CONTROLLER

Company information

Company

HST Careers

Division

Corporate Services

Province

KwaZulu-Natal

Job Specification Information

Title

ACCOUNTS PAYABLE CONTROLLER

Description

The Health Systems Trust (HST) seeks to appoint an Accounts Payable Controller in the Durban Office, to efficiently manage the supplier payment cycle, ensure compliance with internal policies, and maintain accurate financial records. The role will require all supplier invoices to be processed accurately, reconciliations completed, supporting documentation included and payments made within stipulated timelines. This is a fixed-term contract position, renewable based on availability of funding and performance.

Key Responsibilities

• Convert approved purchase orders to supplier invoices while ensuring compliance with internal procedures. • Prepare a reconciliation of all supplier accounts (match supplier statements to supplier ledgers) and effectively communicate with suppliers to resolve any discrepancies. • Prepare and process supplier payments, issue remittance advice, and communicate Proof of Payments. • Rectify and respond to any internal queries raised on documents submitted for payment. • Ensure all suppliers are paid within agreed terms by meeting daily and monthly deadlines. • Capture and maintain beneficiary details on the online banking platform and load payments for approval. • Review the Accounts Payable Age Analysis and meet monthly with Management, presenting a report with explanations on outstanding payments or queries for the month and the status thereof. • Maintain an organised office space ensuring all archiving is completed in an orderly fashion • Add and maintain approved suppliers on the Sage system, ensuring documentation complies with organisational requirements, thereby maintaining a comprehensive list of supplier details, including contact details, account terms and limits and supplier categories. • Maintain BBEE certification details for all suppliers. • Have adequate knowledge of and promote adherence to the organisational protocols e.g. SARS formats for tax invoices, casting of invoices for accuracy and adhering to organisational policy in disallowing or rejecting non-compliant or potentially fraudulent items that may be submitted for payment. • Completion of Credit Applications. • Assist and support during internal, external and funder-specific audits and BBBEE verification. • Attend weekly meetings with Finance staff to discuss and resolve issues on Accounts Payable.

Key Attributes

• Strong reconciliation and analytical skills. • Honest and trustworthy character. • Attention to detail and compliance. • Analytical thinker who can reconcile large creditor accounts • Proficiency in Microsoft Office (Excel, Word and Outlook) • Deadline driven individual who can meet payment deadlines for supplier reconciliation and payment to ensure uninterrupted service to HST and the maintenance of a healthy credit record and relationship with all suppliers. • Liaison and interpersonal skill with good telephone and email etiquette. Ability to liaise with people at all levels, internally and externally, as well as both written and verbal.

Education Required

Matric

Qualification Required

• Diploma in Bookkeeping or Accounting • Experience using Sage Evolution/Sage Intacct software, would be an added advantage. • Proficiency in Microsoft Excel and Word.

Experience Required

• At least three years’ general experience in Accounts Payable, preferably in a grant funded or NGO environment.

Remuneration

A salary package commensurate with the successful candidate’s experience and qualifications and in line with HST’s Job Grading System will be offered.

Other Job Details

• Interested applicants must complete their application online at: https://careers.hst.org.za/ • Applicants are to ensure that the online applications are completed in full, and that comprehensive CVs are uploaded with the online application in order to be considered. • Your CV must be saved with a filename reflecting your name and surname. • No applications sent via e-mail will be considered for the job, as all applicants must submit their applications online at the provided link. • This is an internal job posting for HST. Only existing employees and contract staff may apply. PLEASE NOTE: • All personal information collected is processed lawfully in terms of the Protection of Personal Information Act (POPIA). • Shortlisted candidates will be requested to submit certified copies of all qualifications and identity documents. • Applications received after the closing date will not be considered. • Correspondence will be limited to shortlisted candidates. • All shortlisted candidates will be subjected to reference and credential checks. • If you have not been contacted within 30 days of the closing date of this advertisement, please accept that your application has been unsuccessful. • HST reserves the right to not fill this position CLOSING DATE FOR APPLICATIONS: 21 March 2026, at 16h30. HEALTH SYSTEMS TRUST PROMOTES EMPLOYMENT EQUITY. Health Systems Trust subscribes to diversity and inclusivity, which is informed by the Company’s Employment Equity Plan. Based on this, African males, and people with disabilities who meet the job specifications (including but not limited to the required skills, knowledge and education), are encouraged to apply.