Procurement and Assets Officer

Company information

Company

HST Careers

Division

Corporate Services

Province

KwaZulu-Natal

Job Specification Information

Title

Procurement and Assets Officer

Description

The Health Systems Trust (HST) seeks to appoint a qualified and experienced Procurement and Assets Officer to support the effective implementation of a National Department of Health (NDoH)-funded Global Fund programme. The incumbent will be responsible for ensuring that all procurement and asset management activities are conducted in full compliance with the Public Finance Management Act (PFMA), National Treasury Regulations, Global Fund Procurement and Supply Management (PSM) Guidelines, and NDoH contractual requirements. The role requires a strong focus on value for money, transparency, audit readiness, and robust internal controls, ensuring full accountability in a donor-funded environment.

Key Responsibilities

Procurement Management • Implement procurement processes in line with approved grant budgets, workplans, and procurement plans • Develop, maintain, and track procurement plans and pipelines to ensure timely delivery • Conduct fair, competitive, and transparent procurement processes, including RFQs, quotations, RFPs, and tenders • Prepare complete procurement documentation as secretariat to procurement committees, including: o Bid documents o Evaluation reports o Adjudication records o Motivation memoranda • Ensure compliance with PFMA, National Treasury Regulations, Global Fund requirements, and NDoH obligations • Conduct supplier due diligence, including: o Tax compliance o BBBEE status o Conflict of interest declarations o Central Supplier Database (CSD) verification o Standard Bidding Documents (SBD) forms for all transactions with suppliers • Manage supplier contracts and service-level agreements • Monitor procurement expenditure against approved budgets and plans Asset Management and Control • Establish and maintain a comprehensive, accurate asset register in line with Global Fund and NDoH requirements • Ensure all assets are properly tagged, recorded, and tracked using unique identifiers • Conduct regular physical asset verifications and reconcile against asset registers • Track asset allocation, movement, location, and condition across programme sites • Maintain complete supporting documentation for all assets (e.g. invoices, delivery notes, asset handover forms) • Ensure compliance with asset management policies, including disposal procedures and donor approvals • Support asset reporting for audits, donor reviews, and internal governance processes Supplier and Stakeholder Management • Monitor and evaluate supplier performance and address non-compliance where necessary • Maintain professional relationships with suppliers, internal stakeholders, and NDoH/Global Fund structures • Support co-ordination across departments and provide information and reports on procurement and asset management for Global Fund project to programmes, finance and other stakeholders across HST

Key Attributes

• Strong understanding of compliance, governance, and donor accountability requirements • Excellent administration skills • High level of integrity, ethical conduct, and attention to detail • Ability to work under pressure and meet strict donor deadlines • Strong analytical, problem-solving, and organisational skills • Effective communication and stakeholder engagement abilities • Ability to function in a multi-stakeholder environment, including donors, government, and internal teams Additional Requirements • Willingness to undergo reference checks and verification processes • Required to sign confidentiality and conflict of interest declarations

Education Required

Matric

Qualification Required

• Bachelor’s Degree or Diploma in Supply Chain Management, Procurement, Public Administration, or a related field

Experience Required

• Minimum of 3–5 years’ experience in procurement within an NGO/NPO, public sector, or donor-funded environment • Demonstrated experience in Global Fund-supported programmes (essential) • Sound working knowledge of PFMA and National Treasury Regulations • Experience in asset management and asset register control in a donor-funded environment • Experience working within NDoH-funded or public health programmes will be advantageous • Experience using procurement and/or asset management systems or databases e.g. AssetZure

Remuneration

The salary package for this position based on Global Fund requirements is R585,162.00 to R608,329.32 as the Total Cost to Company.

Other Job Details

APPLICATIONS/ENQUIRIES • Interested applicants must complete their application online at: https://careers.hst.org.za/ • Applicants are to ensure that their online applications are completed in full, and that comprehensive CVs are uploaded with the online application in order to be considered. • Applicant’s CV must be saved with a filename reflecting their name and surname. • No applications sent via e-mail will be considered for the job, as all applicants must submit their applications online at the provided link. PLEASE NOTE: • Preference will be given to applicants residing in the particular province that this project will be supporting. • All personal information collected is processed lawfully in terms of the Protection of Personal Information Act (POPIA). • Shortlisted candidates will be requested to submit certified copies of all qualifications and identity documents. • Applications received after the closing date will not be considered. • Correspondence will be limited to shortlisted candidates. • All shortlisted candidates will be subjected to reference and credential checks. • If you have not been contacted within 30 days of the closing date of this advertisement, please accept that your application has been unsuccessful. • HST reserves the right to not fill this position. CLOSING DATE FOR APPLICATIONS: 15 July 2026, at 16h30 Health Systems Trust subscribes to the principles of diversity and inclusivity in accordance with the Employment Equity Act and the organisation’s Employment Equity Plan.